Minutes from the Last Meeting

DELMARVA PAINT HORSE CLUB
May 13, 2008


The DPHC/Directors meeting was held at the Holiday Inn Express, Harrington, DE. The following was present: Debbie White, John & Judy Hayden, John & Sandra Gumz, Heather Mounts, and Jane Greisha.

President Debbie White called the meeting to order at 7:31 pm.
The previous minutes were accepted.
The Treasurer's report was not completed at the time of the meeting.

Bills: Sandra had a bill for $68.49 for postage and labels. John made a motion to pay the bills and Jane seconded. The motion was passed.

Correspondence: Jane received a thank you note from Kim Westcott for being a recipient of the scholarship. 

Heather received an email from Susan Stafford stating she and the other judges enjoyed themselves at the May show. She also stated the facility was nice.

Sandra received the Empire State newsletter with kudos for corresponding with them.

Debbie received an email informing her of passing of Jim Pacelli on April 17th after a brief illness. An endowment is set up in the memory of Jim. Debbie made a motion for the Club to send $100 to APHA for the fund. Jane seconded the motion and it was passed.

Committee Reports:

Show: There were concerns at the May show that patterns were not available in a timely manner. Heather stated copies will be made in a timely manner for exhibitors to have.

John stated the Club needs to invest in jump poles. Debbie stated she would check into this. 

Debbie stated there is a possibility of adding some color classes to the show bill.

Debbie stated she and Tamara need to get together to revamp the August show bills so it is easier to make changes of wardrobe, riders, and tack.

ESWHA: Debbie stated Pam Wuest would possibly be hired to judge the August 3rd show. She also stated that ribbons and coupons to Clendaniel's would be awards for each class placing.

Membership: Sandra stated she received $145. So far the returning members are 18 single and 17 family. New members are 7 single and 7 family.

Futurity: Debbie stated there are no weanling entrants yet. There are yearling fillies, longe line and geldings.

Scholarship: The scholarship was presented to Kim Westcott and Amanda Strouse at the May show for $500 each.

Advertising/Fundraising: Jane stated we have two sponsors so far - Dover Family Physicians and Clendaniel's Tack Shop.

Jane stated she received $3,000 matching funds from the Department of Agriculture.

Jane stated the Club has a booth at the Delaware State Fair on July 25th from 2 to 4. She talked to the Junior Club and they will take an hour and have a fashion show.

Jane stated she has already received $190 in class sponsorships for the August 3rd Eastern Shore show.

Banquet: no report

Newsletter: no report

Community Service: Debbie stated that she talked to Dr. Mike and he will help out at the August show. He is also working on a time for the community service.

Junior Club: Taylor stated the Club has $4,326.27 in their account. There is one new member. The Club is going to sell Live Strong bracelets at the August show. There are still tickets available for the show halter and muck buckets. The Club will be visiting the local Red Cross to learn about what they do.

Old Business: Sandra is still working on mock ups for a brochure for the Club.

Heather stated the new copier that was purchased works well. 

New Business: Heather stated she needed additional information to complete the application for the President's Club award. Heather will be completing and mailing the information next week.

John Hayden stated he and Robert Mounts are going to an APHA workshop in Ft. Worth, Texas at the end of this month. 

The meeting was adjourned at 8:25 pm.

Respectfully submitted,

Heather Mounts
Secretary